ECTN Congo (Brazzaville) – Procedure and Regulations

📌 Official nomenclature

ECTN (Electronic Cargo Tracking Note)

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📄 Document type

• Mandatory electronic tracking document, required for all cargo destined for Congo (Brazzaville).

• ✔️ The ECTN number must be reflected in the BL (Bill of Lading).

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👤 Who should process it?

• The exporter (shipper) or its freight forwarder on your behalf.

• ✔️ Responsible: Shipper

• ✔️ It is recommended to process it in origin

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📑 Required documentation

1. BL (Bill of Lading) – draft or final (BL DRAFT accepted if dated)

2. Commercial invoice

3. Packing List

4. Customs Document of Export (DUA)

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🕒 Deadlines

• Must be managed before shipment

• It is recommended to validate at least 7 days before the vessel’s arrival at the port

• ✔️ The Waiver must be validated no later than 5 days after the vessel’s departure; otherwise, a 50% surcharge applies

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❗ Consequences of not processing it

• Blocking loading at Pointe-Noire

• Administrative fines

• Additional costs for delays or storage

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📍 Where it is processed

• Through companies accredited by the government of the Congo

• Or by your National Shippers Council

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💸 ECTN rates – Congo

🔹 RORO / LCL / HBL

🔹 FCL

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➕ Surcharges and additional costs

1. ❌ Cancellation of Waiver: +60 € (after sending the draft)

2. 🔄 Validated Waiver modification: +75 €

3. 📊 Excess HS Codes: +€30 per Waiver, applicable for each section of More than 8 HS Codes

4. ⏰ Late Validation (>5 days after departure): 50% surcharge on the Waiver cost

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✅

• Issuance responsibility lies with the Shipper

• Validate the Waiver well in advance to avoid fines or surcharges